Admin Assistant (m/f/d) (100%)


Admin Assistant (m/f/d)



For our longstanding and well-known client, F. Hoffmann-La Roche AG, we are looking for a long-term temporary assignment for the Basel site as a

Your main responsibilities will include:

  • Manage agenda, c-Suite (Jamboard, Trello board, gSuite) and action items for the meetings
  • Travel and meeting organization worldwide in co-operation with the in-house travel centre, other Roche locations and/or external parties if needed
  • Organize teleconferences and videoconferences as well as ordering supplies, catering etc.
  • General administration tasks and act as a contact person for general requests involving the team (such as office movers, office set-up, office supplies etc.)
  • Keep databases and team sites up-to-date, as well as team and other stakeholder contact lists and filing information
  • Organize and co-ordinate of internal and external meetings as well as being involved in preparation of offsite meetings.
  • Support team members
  • Budgetary responsibilities (Purchase Order, Invoicing processes)
  • Delegated authority for MyBuy and CIDM approval
  • Support HR processes such as interview organisation and onboarding of new employees, assistance to new employees with the onboarding programme
  • Deputize for absences of the team assistants
  • Deputize Time Management Responsible
  • Participate in the development of structured processes, procedures and subprojects
  • Coordinate with the assistants team, ensuring that goals and objectives are met

Must haves:

  • Min. a commercial Diploma or similar
  • Min. 10 year’s work experience preferably in multicultural environment
  • Previous Roche experience
  • Good knowledge of IT tools and Google Suite
  • Extended Roche-internal network across functions and departments
  • Excellent understanding of Roche-internal structure and processes
  • Well organized, proactive, solution oriented and a team-player, with strong interpersonal and communication skills
  • Expert command of electronic communication and business tools
  • Ability to effectively manage conflicting and changing priorities and perform in a collaborative team environment, focusing on the impact
  • A can-do, positive mindset with creative new ways of working attitude to resolve topics
  • You are fluent in written and spoken English and German

Our offer:

  • The chance to get involved in one of the most successful pharmaceutical companies in the world
  • Attractive and punctual remuneration
  • A partner at your side who focuses on honesty and quality

If you would like an insight into the detailed job description, we look forward to receiving your complete application documents by e-mail to Mr Tarik Kesen (

Administration Pharma Roche Basel Assistant