Administrative Team Assistant (m/f/d)


Roche Switzerland bridges the gap between pharmaceuticals and diagnostics. Important research and development functions are located here. For our long-term client, F. Hoffmann-La Roche AG in Basel, we are looking for an

Administrative Team Assistant (m/f/d)

As a part of the team, you will directly contribute to the success of Roche’s. As an administrative Team Assistant you will work closely with the NRD DTA Administrative community to support tasks related to Meeting, Events, Calendar Management and administrative tasks like procurement, office supply and local logistics support.

Tasks & Responsibilities:

  • Calendar Management
  • Travel arrangements
  • Scheduling of Network and Team Meetings (Onsite, offsite, live or virtual)
  • Event Management
  • Coordination & execution of team offsites
  • Meeting Management
  • Attend internal meetings & assist in note taking and action item follow up
  • Arrange all meeting needs (Catering, mtg materials, special room set up, etc.)
  • Organize seminars with internal and external attendees
  • Document Management
  • Interface with IT department for all system/database related requests
  • Handle all administrative aspects of the spend management system MYBUY
  • Work with other administrative staff to ensure consistency of approach and exchange of best practices
  • Provide back-up support in the absence of other administrators
  • Adopt a proactive approach to working within a team of administrative professionals, seeking opportunity to support, to fill gaps and to generally contribute to enhance overall team performance and success

Must Haves:

  • Commercial diploma or higher education
  • Min. 3 years work experience in a multicultural environment - in an administrative role
  • Very good knowledge of Google apps (including Mail, Calendar and Drive), SAP Environment (MyBuy, Concur etc.), Video Conference tools (i.E Zoom, Gmeet)
  • Profound experience in drafting email communications on behalf of manager, team, network, leader, etc.
  • Experience with independently lead the planning & execution of meetings, workshops, events
  • Fluent spoken and written English
  • Discretion, flexibility and proactivity. Enjoy operating individually and as a member of a team of administrative professionals

Nice to Haves:

  • Previous exposure as Project Coordinator or Management Assistant
  • Roche experience

Our offer:

  • A modern workplace with many social- and green zones
  • Fair compensation 
  • Varied and responsible activities
  • The opportunity to build up a large Roche-network
  • The ability to work for a company who works towards creating a positive impact on patients livelihood

If you would like an insight into the detailed job description, we look forward to receiving your complete application documents addressed to Ms Nadine Rutz.

Basel City Vollzeit Fulltime Partner Kauffrau Sachbearbeiterin Project PRED